- Small Business Server 2003 migration to SBS 2011
- Migration of SBS 2008/2003 to Windows Server 2012 + hosted Exchange
- SBS migration to a cloud solution (Office 365 , Google Apps)
- SBS migration to a hosted SBS 2011
Clean installation of SBS 2011PROs:
- a fresh start guarantees that the server setup is going to be as good as it gets
- if there's been a nagging need for a drastic change (domain name, data folder structure) - now is a good time to make it happen
- this approach typically brings some spring cleaning and re-evaluating important aspects of the network which is a good thing to do every few years
- it's easy to make a fairly accurate estimate of time required for the migration
- the old server stays intact. This might be a crucially important factor for certain specialty applications and / or a need to get a reference from the past during a few months of the transition period
- any scars or illnesses of the old server are naturally cut off
- a lot of workstation labor is to be expected: disjoining the old domain, house-keeping, joinging the new domain, profile configuration, etc
- company's network is completely UNAVAILABLE during the transition time (1-2 days)
- all usera accounts have to be recreated by hand
- all group policies have to be recoded
- all permissions have to be set from scratch: Shared Folders, Exchange Public folders, Mailboxes, etc
Migration to SBS 2011 (in-place upgrade)PROs:
- no drastic changes to workstations
- no signficant down time
- complex sets of permissions and policies naturally propagate to the new domain controller
- the migration wizard consists of hundreds of steps and it won't finish until all stages are completed
- there are strong prerequisites to the condition of the old server resolving which might become a project of its own
- old problems and unexpected issues might substantially contribute to the amount of labor required to conduct the migration, hard to predict time-frames
- all group policies have to be recoded
- all permissions have to be set from scratch: Shared Folders, Exchange Public folders, Mailboxes, etc.
$400 AntiVirus and $1200 for Exchange Hosting of 5 mailboxes for 5 years: ~$3500
The situation changes dramatically if you have 20 users, in this case SBS 2011 route is much better (five year span):
$800 SBS 2011 +$1000 CALs + $2500 AntiVirus / AntiSpam + $2000 Hardware < $6500vs
$440 Server 2012 Essentials + $2000 AntiVirus + $2000 Hardware + $4800 Hosted Exchange > $9200One could say that outsourcing to Cloud Solutions (aka Hosted Exchange) is much like financing: you'd get lower up-front costs however you can rest assured that the army of marketing gurus at Microsoft or Google would maximize their profit when all is said and done.
Windows Server 2012 Essentials is limited to 25 users max, anything above would require a more expensive Windows Server 2012 Standard and costly CALs. If money is a factor this proposition sounds pretty awful, especially when you consider that new features of Server 2012 like anti-GUI approach or questionable competition with VMware wouldn't benefit a small business what-so-ever. In case you're looking for a cherry on top of 2012 cake: unlike SBS 2011 there's no SharePoint.
Migration options here are very similar to SBS 2011 discussed above (Clean Install vs Migration) and much the same considerations apply. Most likely it'd be a Clean Install path since there would be fewer than a dozen computers.
- Office 365 Small Business - P1 plan for Small Business (starts at $6 per user/month)
- Google Apps ($5 per user/month)
Office 365 Small Business Plan comes with 10GB storage in SharePoint and it does NOT permit adding more storage other than 500MB given for each new user (35GB max!). There are other strong limitations discussed here, most important of which: you CANNOT switch plans. So, if a current server carries ~200GB of data that an organization wouldn't want to part with, then Office 365 Small Business is out of consideration. More expensive Mid-size business plan is $15 per user/month. Before one decides to migrate along this route it's important to understand that five years of 10 users with 200GB storage would run over $11,000.
Google Apps is not anywhere as expensive and there are fewer fences and "catches 22". 10 users with a 200GB storage over five years would run about $4000. Of course, Microsoft Office is not included and that would add another ~$2000 unless employees can preserve their productivity using surrogate Office applications in a browser window.
The migration itself would be split into Email, File (and SharePoint for Office 365) export-import operations. In case of Office 265 some tasks like Email migration could be semi-automated as described in this article. In general, however, the migration to the cloud would require a lot of custom labor and IT expertise.
features and pricing of SBS 2011 managed hosting here. It's a bit difficult to run a direct comparison with a local server approach because a Managed hosted solution incorporates the cost of the setup, support labor and customer service which constitutes ~40-70% of the price-tag, and the value of Bandwidth and Electrical Power. Our philosophy here was to come up with a product that would facilitate the migration with the expertise of Allora's IT consultants, bring a predictable monthly cost for budgetting reasons, deliver ongoing server support and, most improtanly, provide a cloud solution with all its benefits. (We did a study using 10 years of our accounting data and Allora's pricing was set to make it more advantageous for a client to switch to a managed SBS 2011 hosting vs in-house server over the term of five years.)
Please, don't hesitate to Contact Us and we'd generate a plan that suits your preferences and budget.